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When it comes to lead management for your small business, it only makes sense to use all available tools you can to grow your business. Prior to the advent of Internet-based technologies, lead generation was often a hit-and-miss business. A small business often had to resort to hiring salespeople to make cold calls and to send them out on the streets to hand out brochures.
Choose Technology Based on Trends
With so much advanced technology easily available to the small business owner, the new challenge now is not to figure out how to get leads but how to sift and sort through all the available options to find out what works best for your particular niche.
One way to begin is to put your finger on the pulse of consumer buying behavior in 2012 to notice what technological trends you can leverage to attract visitors to your website.
Mobile Devices
How would your choice of lead generation technology change if you knew that there are 160 million iPhones, iPad, and iPod users, 152 million Android consumers, and 5 billion Internet-based devices?
Since most people will be accessing the Internet mainly from mobile devices, rather than from their desktops, it only makes sense to seek technology that can be accessed through popular devices. Entrepreneur.com has a great article ’5 Ways to Win a Sale Using Your Customer’s Mobile’, check it out if you have not initiated a mobile marketing strategy.
Social Media
How would your choice of lead generation technology change if you knew that there are 860 million people who love using social networks? Engaging leads through Social Media is a daunting task, and throwing stuff at the wall to see what sticks could end up being a MAJOR time waster. Most business owners are too busy to manage their own campaigns, so the best thing to do is to start looking at your competitors and/or neighboring businesses, and see what they are doing. Does something seem to be working for them, or are they simply ‘getting their name out there’ without measurable results? Next, Like and Follow those people so you can gain ideas. Follow and Like some social media marketers to see what they are recommending. If you haven’t launched a social media campaign yet, the best thing you can do is sit back, learn a little bit, and then outsource. Use a modest budget to start until you see results. Don’t let go of common sense either; if you are a retailer with an industry specific set of widgets to sell, and they are very boring, spending money to get a lot of Likes on Facebook will definitely be a waste of time. Instead, you should look into a web site/blogging strategy that will help the people who are looking for your boring industry specific widget find you on the Internet. If you would like to check something off of your list right now, the best thing you can do is register your business with all social media accounts so you can leverage them in the future, when you are ready to take that step. A good place to start is KnowEm, for a reasonable fee they will register your business with the top social profiles. Once you are ready to proceed with outsourcing your campaign, you’ll be glad these accounts have already been set up.
YouTube Mania
How would your choice of lead generation technology change if you knew that there are more videos loaded on YouTube than most people have watched in eight years? In fact, YouTube outranks most of the previous big players like AOL, CNN, and even Yahoo. Video is it right now, and being absent from the video world on the Internet is a mistake. Don’t have a camcorder? Is the price of video too high? You can still make videos about your business without actually video recording yourself. Start off with smaller, starter videos, and then move onto the advanced services. A good place to start is Fiverr, and once you have a few that work, you can budget for a more sophisticated provider, such as AnimatedWebsiteVideo.com

Summary Checklist:
1. Start creating video. Give viewers a link to a contact form to learn more about your business and or services. A video alone will not bring leads, you must call them into the action of signing up to learn more.
2. Ensure your web site and email newsletter are compatible with mobile devices. This will enable you to catch the attention of many more prospects.
3. Start a blog to link your social networks to. Web sites are often boring for most businesses. Engage potential customers with relevant content, and link your content to your social accounts.
4. Use metrics to track your leads. Lead generation without watching the numbers and being able to track conversions is a big mistake. Knowing what works will save you time, money and frustration in the future.
Summary
It’s an extra step to learn how to move from old-school marketing and gumshoe salesmanship to the incredible reach of Internet-based marketing tools, but it is a step that can make all the difference in leveling the playing field between a small and big business in any niche. There are innumerable ways to use mobile technology, social media marketing, and YouTube marketing to generate leads and close sales.
Alexia McCormick is a contributing author for this post, and is a writer for Netop. When Alexia is not writing, she enjoys sewing and learning about advancements in education. Netop is a leader in classroom management, chat support software and secure remote access for business and educational institutions for almost three decades.
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Every small business owner and entrepreneur has heard the buzz ‘Get a grant!’, but is it really possible? Is it more likely to spot a unicorn outside of your office than it would be to find a grant? Where do you start? We’ve done some research and found the Top 5 fast and easy resources to help you organize your grant research.
First, know that while it is possible to spend hours buried in websites, books, and other documents picking apart each and every grant found to determine eligibility, it is not necessary, nor productive. Grants are not common, and you often have to meet specific criteria. Most grants are given in partnership with a contribution from the business owner; unless you are starting a non-profit. Here is a list of top resources to determine if you should pursue a the Benjamin’s through a grant, or not.
The Small Business Administration does not offer grants to businesses for start- up or expansion, and most businesses are not eligible for government grants. However, there are some special circumstances, such as specific types of research businesses, where there is government funding available. This tool provides a check list for the researcher to check off, and the tool looks for grants that match that criteria.
This is another source for finding federal grants, but while some may be available, businesses are more likely to come across available loans. New funding opportunities are added frequently though, so this is one to definitely keep bookmarked.
Though not free like the others, this one could be worth the fee for the daily bulletin and updates on available grants that members receive.
This information rich resource is put out by Michigan State University. It includes blogs and other information helpful for finding funding for economic development and grants for individuals.
This is an online database of over 5,000 grant opportunities from state, federal, and local governments as well as private foundations.
Once you have a list of grants that you qualify for, you will need to organize the pertinent information such as application requirements and deadlines for each one. There are a few different ways to do this. Organizing the information electronically is ideal, with calendar alerts for each deadline. Here are our favorite ‘quick and easy’ tools:
- Evernote - Give users the ability to save pictures and recorded sounds, as well as websites with pertinent information, is the major draw here. There is a free version, but the fee for extra storage is minimal and usually worth it.
- Excel – The old-fashioned version for those who like to do things old school. Sheets can be made with more detail for each project. Link each sheet to a cover page similar to the one below for a quick overview of all projects at once.
- Organiser - Used for project management, this free software actually works well for organizing research also. Highlights include the ability to easily group information into folders and subfolders, support for contacts, dates, and locations (including websites), and the use of Grant charts to provide a visible analysis of progress.
While there are grants available for small businesses, qualification is typically subject to very specific criteria. Minorities, women, and non-profit organizations generally have more available to them, and those that remain often require a financial contribution from the owner. When grants do not suffice, the next step is a small business loan, for which there are many more options. We will discuss small business loans, and organizing your research for one, in a future post.
Co-authored with Faith Stewart.
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The organizing industry is relatively new when you consider that other professions such as medical, legal and accounting have been in existence for hundreds of years. These industries have developed rules, regulations and standards over the centuries in order to keep standards high and protect the public from those who don’t live up to them.
Because the organizing industry is so young, until 2007 (when the BCPO’s certification credential was developed) there hadn’t been regulations established, other than a voluntary code of ethics promoted by the National Association of Professional Organizers (NAPO). Unfortunately, this is an unenforceable code. Anyone can create a website or print up business cards and call themselves a “professional organizer.” They can also violate every part of the code and not have a single sanction placed against them. While we hope that those types of people are few and far between, they do exist, and the general public needs to be aware of this.
So, how do you find an experienced, knowledgeable and reliable organizer who is the right fit for your situation? How do you make sure that the person you’re about to invite into confidential areas of your life or business can be trusted? Simple: ask questions.
Here are a few examples of information you should be seeking:
- Are you a Certified Professional Organizer® or are you employed and trained by a Certified Professional Organizer®?
In order to be eligible to take the certification exam from the Board of Certification for Professional Organizers (BCPO), an individual must acquire within three consecutive years 1500 hours of paid client work, during which there must have been a transfer of skills (i.e., teaching, and not just shuffling papers or buying baskets). Certification shows that the individual has experience and knowledge. To find a CPO® in your area, visit http://bit.ly/FindCPO.
- What personal training have you received from nationally known Certified Professional Organizers® or experts in psychology, project management, spatial planning or other fields related to organizing and productivity?
You want your doctors and attorneys to be up-to-date on the latest information in their fields. You should expect no less from your organizing or productivity consultant.
- Is your company insured?
Anyone who is running a legitimate business will carry commercial liability insurance. If they have employees, they should be bonded.
- What kinds of organizing or productivity projects do you do?
Organizing falls into two broad categories: residential and commercial. Within each category, there are specialties. You want to find an organizer or organizing firm who specializes in what you need for your situation. Ask them to describe their organizing process/approach or a typical working session to see if this is a method with which you’d feel comfortable.
- Can you provide references?
Even though much of the work we do can be confidential in nature, any professional who has built up a client base will have at least two or three references they can provide.
For a more detailed list of questions to ask in order to find an organizer who’s right for you, visit http://bit.ly/POquestions.
About the Author:
LivingOrder® San Antonio CEO Helene Segura is a Certified Professional Organizer® and the author of Less Stress for Teachers: More Time & An Organized Classroom. She also serves on the trailblazing team providing organizing help online at The Clutter Diet. She has been a featured organizing expert in publications such as Woman’s Day Magazine, as well as on Fox, CBS, and NBC affiliates. Helene is a member of the National Association of Professional Organizers (NAPO) and its local chapter, NAPO San Antonio, for which she was one of the founding members as Director of Communications and Technology. She is on the Steering Committee of and a National Trainer for NAPO’s Quantum Leap program. Helene is also the Director of Communications for the international Board of Certification for Professional Organizers (BCPO). Visit her online at www.LivingOrderSA.com